The accounting feed
The accounting feed is the double-entry journal behind your takings — the same shape an accountant expects to see. It’s on Reports → Accounting feed, and it’s the best way to understand what Swann Retail posts to QuickBooks and check it adds up. You can open it from the QuickBooks page too, from Posting evidence.
What the report shows
Section titled “What the report shows”For the date range you pick, the feed lists every account your takings touch, with a Debit and Credit column and a Total row. A badge at the top reads Balanced or Unbalanced:
- Balanced — debits equal credits, so the day (or range) is ready to post. This is the normal state.
- Unbalanced — the figures don’t add up. A day never posts unbalanced — it’s held for you under Fixing what won’t post as the day didn’t balance.
A period with no sales shows No accounting activity in this range rather than a page of zeros.
The report is a view of your books’ shape — it’s read-only and on-screen only, not a file export or a second live connection to QuickBooks. The actual posting is done by the sync; this is how you see what that posting looks like.
What each line means
Section titled “What each line means”A day’s journal carries these lines (a line only appears when it has a figure, so a quiet day is shorter):
| Line | What it is |
|---|---|
| Sales Revenue | Your net sales for the day. |
| Sales Discounts | Discounts you gave, reducing revenue. |
| Sales Returns | Refunds you processed, reducing revenue. |
| VAT Payable | The VAT you collected, owed onward. |
| Accounts Receivable | The cash actually taken in the day — the clearing leg that lands in your bank. |
| Customer Deposits | The bridge between money earned and money collected — a deposit taken on a custom order (collected, not yet earned) or a balance still owed at pickup (earned, not yet collected). |
| Cost of Goods Sold | The cost of what you sold, moved out of stock. |
| Inventory | The matching reduction in stock value. |
| Forfeited Deposits | A deposit you kept when a customer cancelled a custom order — booked as income. |
| Tips, Service Charge, Surcharge | Each add-on you took, posted to its own income line. |
These names are the QuickBooks accounts you map under Accounts when you post a daily summary. Customer Deposits is why a day always balances even when a customer pays a deposit one day and the balance another — see Deposits & balances.
How the shape maps to how you post
Section titled “How the shape maps to how you post”The feed is the journal shape; how those figures reach QuickBooks depends on how you chose to post:
- Daily summary posts this journal almost verbatim — one journal entry a day, exactly the lines above, against the accounts you mapped.
- Each sale posts an itemised receipt per sale instead, so QuickBooks derives the same totals from your product and tax-code lines rather than from a single journal.
- Daily invoice posts one itemised invoice a day that clears itself to zero — the same takings, laid out as product lines with a clearing line per payment type. It’s built to match the Amaka Loyverse→QuickBooks feed, so a day looks the same in your books as it did before you moved across.
Whichever you post, the accounting feed is your at-a-glance check that the day’s figures balance before — and after — they land. To trace a posted day back to the exact QuickBooks record, see Reconciling your books.